I am hijacking this thread (slightly) because I wanted to share how I name photo-files for genealogy software. I have been waiting in vain for someone to ask this question on my
Software Sub-Forum, so I now will use this thread as a teachable moment.
Confirmed by the interest in this thread, photos are an integral part of genealogy. They make the connections come alive, help cement relationships, and rekindle memories. With software, you are presented with a dilemma of how to label or name your photos for archiving (backing up your files) on your own computer hard drive.
Lets say you have a photo of a person whose profile name is
Gung Gung (Chinese for grandfather). After initially naming the photo Gung Gung.jpg, you later might change the program’s profile name to
Wong Man Sing. Another relative might convince you to again rename the profile
Wang Mun Shing. The nice thing about a computerized genealogy program is the ability to make changes easily.
However, re-accessing the portrait already archived on your hard drive becomes difficult because of the ease of changing the software’s profile name, especially if you can have over 1000 portraits. You may also have photos labeled as
Suzie Wong.jpg, where the surname is the last word. ¿Do you search by first name or last name? Finally, you might only have the Chinese characters as the profile name
周晚成. Western computers have difficulty with Chinese characters as file names
周晚成.jpg (even after
configuration<=click)
The GEDCOM is the DNA of your genealogy information and it should be an important additional backup to whatever internal back up system within your software. Eventually you will want to reproduce the specific portrait of an individual profile, especially if you are transferring the GEDCOM information into another genealogy software program. I have advocated newbies start with
Geni to build their family tree. Here is my recommended naming scheme for your archival photo on your own computer hard drive before you upload the portrait into Geni’s server.
1. Each individual profile in Geni will have a unique
RFN number in the URL box at the top of the profile. See below
red box. It is all the numbers between the '
/' and '
#' sign
2. That unique
RFN number is exported into the GEDCOM. See below
red boxed example of the exported text within the GEDCOM of the above Geni profile:
3. The
RFN number is similar to the
RIN number used in the GEDCOM by the Church of Latter Day Saints. Rename the photo associated with that profile with that
RFN number. Append additional words at the end of the number to identify the file to yourself. eg.
6000000000483872645-Gung Gung.jpg. You can probably parse out several of the leading zero’s in front of the number ‘4’. Please study the URL box of your other Geni profiles.
When you then need to reconnect that portrait to the correct profile in your new computer genealogy program, you can search for that photo stored on your hard drive by typing in ‘
6000000000483872645’ into the search box.
4. Remember that media is
NOT stored in the GEDCOM. Instead the GEDCOM will ‘point’ to the location where the photo is stored. See
blue boxes above for two examples of URL 'pointing'.
5. This assumes that (a) the
RFN number in the GEDCOM will be transferred into the new genealogy program and (b) you can view it easily from within your new program. Geni does not allow you to easily view the GEDCOM from within the program. The URL at the top however denotes what the
RFN would be. Most other computers programs , either on-line or on-premise, which use the browser for an interface, will display a similar identity number in the URL box. I use a slightly different method of photo file naming with PhpGedView/Webtrees, which I can discuss later if others are interested.
Doug
To correctly view Chinese characters please select <
View>, <
Encoding>, and <
Unicode> option from the browser menu.