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Post by helen on Apr 17, 2009 17:24:20 GMT -5
I asked this in another thread - but have started a new one
"I have started printing off my old emails, but it is a chore. Is there anyway I can save my emails in word? and then save to CD?"
I carry an excercise book when talking to people. And get them to write the Chinese characters - so at least it's secure.
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Post by Doug 周 on Apr 17, 2009 17:59:19 GMT -5
Hello Helen, I am not sure if this what you are asking: Try printing to a file or PDF. www.cutepdf.com/Products/CutePDF/Writer.aspInstall this file as a printer driver in your Windows computer. This will save the photos also. Doug
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Post by chansomvia on Apr 17, 2009 21:43:15 GMT -5
Hi Helen, You may like to take a look at the link (you need to click it as it is a long one and may not show it entirely on the post), it has suggested some ways of manipulating MS Outlook filing system to improve its filing system so that the email files can be moved to another folder, or hard-drive or CD. The latest Thunderbird also has a new filing system which can do the same. I do not know what you use but I use Evolution on Linux having gone off Windows. files.ali-aba.org/thumbs/datastorage/lacidoirep/articles/TPL0904-Martin_thumb.pdfI usually send my outgoing messages to include a bc copy to my gmail and hotmail accounts automatically. My incoming messages are filed in folders and tags, and left on the server for retrieval from any overseas computer. I had no occasion to put all the messages into Words but do print out some. To get the printed copies into Words for editing I scan the document using an OCD (Optical Character Recognition) software which can be saved to CD after editing. The scanner is used to retain Chinese Characters in the HD and CD from handwritten script. All these free add-ons sound cumbersome but there are commercial software to do these, hope this will keep you busy, archiving of items close to your heart is always a pleasant chore, particularly if you want to leave it eventually for others. Have a good trip. Joe
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Post by helen on Apr 17, 2009 23:04:23 GMT -5
Thanks Joe. So I would need to forward all my emails to Outlook, before following the procedure? It looks better than the way I was going to do it.
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Post by geoff on Apr 18, 2009 1:19:05 GMT -5
Helen,
I copy & paste info from emails to "personal profiles" or "business files" as received. I also print important emails as "source of info".
I've also created 2 email addresses......1 for each side of the family.
How do I store or record my research?
When my parents gave me the oral histories of their families such as names, dates, places, trips, and other info, I wondered how to record it in an orderly & retrievable manner. I created 2 “Word” templates, a "personal" and a "business" template. In “Word” this is a 2 column wide table with the following info in the 1st column of the template.
1. "Personal template" contains such info:
Chinese family name Village in China
Birth name in Chinese Birth name in English Known as names Date & place of birth
Father’s name Mother’s name Sibling’s names
Schooling
Work
Marriage
Children
War service record
Overseas trips
Hobbies
Stories
Death
Sources of info
Photos
I have created a "personal profile document" for each relative. Simply retrieve the “personal template” & save as xxx xxx (name of individual) profile.doc. Complete the info in the 2nd column as you discover it (from oral, emails, documents, other research ). At a glance I can see what info is missing & requires further research. Always record the source of the info in case of conflicting info. Also, make sure you "backup" a copy to dvd.
2. A business template contains such info as….
Name of business Type of business
Start of business
Locations
Owners of business
Employees
Business documents
Stories about business
Closure of business
Sources of info
Photos
How am I going to present my family history?
For the businesses, I want to create Powerpoint presentations which will incl photos, documents & other info about the businesses.
I’m thinking about Powerpoint presentations or “Photobooks” for individuals or family units. During my research I have found many photos & original documents, hence my preference for visual presentations.
I’m also considering presenting a number of “Photobooks” by theme…….such as baby photos, birthday photos, 21st birthday, wedding photos, family get togethers, trips etc.
The above relate to my research of 11 generations (6 paternal & 5 maternal) in Australia. I’ve hardly scratched the surface in my research in China, so the form of that presentation is unknown.
I hope this gives you some ideas for your own family history.
What are some other’s ideas?
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Post by helen on Apr 18, 2009 4:44:33 GMT -5
Hi Geoff,
Thanks for your great ideas. I have managed with my exercise books, and typed up the information as I have got it.
Just that I have a lot of emails that I haven't saved anywhere - but being gmail and yahoo, I'm okay if the computer crashes.
My husband just turned 65, and our 6 children had a fantastic idea as a surprise for him. We scanned (well me, anyway) all the family photo albums of them growing up over the last 30 years. Each child had 1-2 photo albums each. Then one daughter designed a book using a template from a website - incorporating birthday photos, family get togethers, trips, fishing trips, all the cars we had over the years. Each child wrote a letter to their Dad, telling him the special part he played in their lives. Each Child had a chapter in the book.
The book has been published and received a few days ago. A great idea, and their Dad was so impressed, he has proudly shown it to his siblings.
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Post by Henry on Apr 18, 2009 10:44:35 GMT -5
Helen, Why don't you scan all your exercise books - since you seem to have a scanner. Henry
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Post by laohuaqiao on Apr 18, 2009 15:15:40 GMT -5
As I understand it, there are 2 ways, one sets up to receive their email. One is the emails are downloaded to your computer and a copy is stored in your computer's mail file until you delete them, called POP3. The other is the emails are stored in the mail server and ae downloaded to your computer whenever you want to open that email, called IMAP.
POP3 is generally used when you always accessed email from the same computer, while IMAP allows you to use multiple computers to access the same email account and when you are using a public computer you certainly don't want a copy of your emails remaining in that computer after you logged out.
If you are set up for POP3, I think Word usually can access your mail file as a text file, i.e. all the text in the messages without layout, font size info, etc., and you cannot access attached jpeg and other non-text files either though I'm not 100% sure about this.) This is one easy way to save your email messages, though the drawback is the emails are in one big file, in order they were received, not sorted by sender, not easy to manage.
Mail services, such as gmail, are setup as IMAP, I don't know if it's easy to archive a copy for yourself, other than having it on the server.
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